These terms were last updated on 25 June 2015. They may be updated in the future and we'll post the new version here on our website.
The following terms and conditions apply to your use of the IRIS OpenPayslips service to access and view your OpenPayslips account and your payslips. You should read these terms carefully because use of the OpenPayslips service, including logging into your account on The Service means that you agree to these terms.
What some words mean
So that we can be completely clear, here are some words we use which have specific meanings:
- "Account Holder" means a sole trader, partnership, company or accountancy practice which has an IRIS OpenPayslips Account (generally this will be your employer).
- “Authorised User” means any of the Account Holder’s employees, temporary staff or contractors, including you, who may use the Service with the Account Holder’s permission.
- "IRIS OpenPayslips Account" means a current subscription to The Service;
- "The Service" means our OpenPayslips software which is accessed and used via our password protected websites;
- "us" "we" and "our" refers IRIS Group Limited, a company registered in England and Wales with registered number 03193619 and having its registered office at Riding Court House, Riding Court Road, Datchet SL3 9JT; and
- "you" and “your” means the Authorised User accessing The Service.
Creating and accessing an IRIS OpenPayslips account
In order to access and use The Service, you must have the permission of the Account Holder.
Formation of a contract: Upon entering your username and password details to access the Service a legally binding contract will be created between you and us. The contract will be concluded in the English language and will be governed by English law. The provisions of the Terms and Conditions shall govern the agreement between us and you.
How to access the account: You will not be able to access and use The Service without a username and password for the IRIS OpenPayslips Account. Once the IRIS OpenPayslips Account has been created Your Account Holder will provide you with your username to access The Service. You will be required to create a password, which you will need along with your username to access the service.
Your rights: If your employer is an Account Holder and you are authorised by it to use The Service, we grant you a non-transferable, non-exclusive licence to use The Service in accordance with these Terms of Service.
Conditions: The above licence is strictly subject to compliance with these Terms of Service by you (and by the Account Holder whose IRIS OpenPayslips Account you are accessing and by all other users of that IRIS OpenPayslips Account.)
Your obligationsYou must:
- only access an Account Holder's IRIS OpenPayslips Account by using a password and username which that Account Holder authorises you to use;
- only use The Service on behalf of the Account Holder whose IRIS OpenPayslips Account you are accessing and solely for purposes relating to that Account Holder's own business which are legal.
- do anything which could reasonably be expected to damage, disable, overburden, or materially impair The Service or our website generally or which is likely to interfere with any other party's use or enjoyment of The Service;
- question or dispute our ownership of the intellectual property rights in The Service.
Security: You are ultimately responsible for safeguarding any password created to control access to your IRIS OpenPayslips Account; you must keep your password secure.
Who owns what
Rights in your data: The Account Holder has sole responsibility for the accuracy and reliability of your data. The Account Holder retains ownership of any copyright, trade marks, database rights and any other intellectual property rights it has in your data (such as rights in its logo, for example.) Intellectual property rights in your data will not be transferred to us. We reserve the right to disclose your data to law enforcement officials in the investigation of fraud or other alleged unlawful activities but otherwise we will only use your data to provide The Service.
Rights in our software and our website: All copyright, database rights, trade marks and other intellectual property rights in The Service (including any such rights in our website) are either owned by or licensed to us and nothing in these Terms of Service shall transfer any ownership rights to you or to the Account Holder.
Closing an IRIS OpenPayslips Account
Cancellation by you: Please contact the Account Holder if you no longer wish to have access to The Service. Only the Account Holder can close the IRIS OpenPayslips Account.
Suspension and closure by us: If you (or any other user of the Account Holder's IRIS OpenPayslips Account) fails to abide by these Terms of Service we reserve the right to suspend your access to The Service or permanently cancel the Account Holder's IRIS OpenPayslips Account. If we withdraw access to The Service because these Terms of Service have been breached, no refund will be payable by us. We also reserve the right to close any IRIS OpenPayslips Account (including during any ‘free trial' or ‘beta trial' period) for any reason, by giving one month notice.
IMPORTANT: This section restricts the extent to which we are liable for any losses which may be suffered in connection with your use of The Service. It also requires the Account Holder to compensate us for any loss we suffer as a result of your failure to comply with these Terms of Service.
Exclusion of our liability: You use The Service entirely at your own risk. We do not restrict our liability (if any) for personal injury or death resulting from our negligence, for fraud committed by us or for any matter which it would be illegal to limit or to attempt to restrict. We exclude all other liability and responsibility for any amount or kind of loss or damage arising in connection with The Service (even if we have been advised of their possibility.)
Limitation of our liability: Where we are not legally entitled to exclude our liability, our total liability for any loss or damage relating to The Service (or to our website generally) shall not exceed an amount equal to the subscription fees which the Account Holder has paid to us in the previous month.
Liability to us: You shall be personally held liable for any reasonable costs and expenses incurred by us as a result of breach of these Terms of Service by you.
General legal matters
Changes to this contract: We reserve the right to change these Terms of Service from time to time and therefore we may impose new or different terms and conditions on your use of The Service. These additional terms will be posted on our website and will be effective from the Account Holder's next monthly subscription renewal. Your continued use of The Service will be deemed to constitute acceptance by the Account Holder of all of the new terms. These Terms of Service may not otherwise be changed without our written consent.
Transfer of rights & obligations: We shall be entitled to transfer our rights and/or obligations under these Terms of Service to another party. Neither you nor the Account Holder may transfer any of your rights or obligations under these Terms of Service without our written consent.
Waiver and severability: If either you or we ignore any breach of these Terms of Service, it doesn't mean that any further breach cannot be enforced. Similarly, if any part of these Terms turn out to be invalid or unenforceable for some reason, then it will be replaced with a provision which, as far as possible, achieves the same purpose as the original, and the remainder of the agreement will still be binding.